Perhaps the highest efficiency archivists could hope as a profession to achieve without nationwide mobilization would be to review million feet of records per year and decide to keepcubic feet.
What risks if we fail? Recently, those suggesting that appraisal has failed to identify an appropriate universe of records to appraise have become a powerful voice in U.
When the National Research Council studied the question of preserving electronic information five years ago, it recommended that this data should be preserved in Computer-Output-Microfilm because all other media were inherently too unstable and would require such massive investments over time.
This will very likely dramatically reduce the volume of records that are judged essential to retain. Social marketing represents the extent to which social-marketing resources e.
Consider, for example the cumulative impact of archivists in the United States on the size and character of the record of the 1 s that will remain in the year Why else would archivists feel compelled to question their roles as culture shapers, keepers and transmitters?
First, we will have to confront what may be a culturally intrinsic threat posed by communication across time: Archivists must adopt a considerably more radical stance. Most archives have substantial backlogs which exist because the description process is so manpower intensive.
The report does not attempt to estimate the length of time by which such an investment in preservation would extend the life of the records. In addition, television programming fills dozens of channels twenty-four hours a day, days a year.
As much as record creation and cultural activity are time bound, records are retained in order to overcome the bonds of time.
Yet the record of modern society is vast. That is, archival description and control systems must be designed from the first to capture information from external sources either before materials are acquired or when they are accessioned, rather than to depend on information provided by archivists in the years following acquisition, through laborious analysis of the records in hand.
This part of the problem of preservation will be with us even if we decide not to keep anything longer than its natural period of use. Archival appraisal approaches based on the assessment, or sampling of records, fail as practical means of appraising the volumes of records with which we as archivists are confronted.
Archivists live with the certainty both that all activities leave some recorded memory in our society, and that each recorded memory will disappear in time without intervention by some preserving agent.
Format life is the length of time which, given reasonable care, the information contained in the records will remain usable in its original format.
The Federal Register contains all the information required to describe every program of the Federal government, to document its authorities, and to identify its functions, activities and public interface. For traditional archives, whose mission it is to guarantee organizational accountability, evidential value is the primary reason to keep records beyond the period of their administrative usefulness or "active" life.
These are some of the content creation activities that networked individuals take part in: Finally, our methods must enable us to cope with an almost unimaginable volume of recorded evidence, of which only a tiny fraction can reasonably be kept in archives.
Heavy social media users, such as young people, check their social media account numerous times throughout the day. Archivists have traditionally focussed their descriptive activity on the records, creating finding tools about groups of records.
Cost-benefit methodology cannot be employed when one side of the equation cannot be calculated and the other side is infinite, as it is when appraising records for permanent retention.
Although references throughout the text were updated to reflect recent literature, the modest amendments and refinements of archival methods and practices proposed during the past three years have not required me fundamentally to revise my premises.
As a result, the same document can be transmitted to a variety of stations on different electronic mail networks controlled by different software, each with different action instructions that will be properly interpreted by the receiving system.
Increased emphasis is being placed on collection wide storage and handling practices which slow deterioration or stabilize the current situation.
Already our repositories threaten to become mere warehouses, mocking us as monuments to our propitious ability to generate records, because we are unable to direct potential users to the information which they seek.
Relationship development and loyalty programs: These self-referential data packet descriptions, and higher level self-referential descriptions of database environments and systems functionality, as envisioned by the ISO standard, are ready made for importation into archival reference Systems.
In keeping the information content of records, we must become more sensitive than we have been to the preservation of evidential context, and to the preservation of the functionality associated with the use of records. In this context, it is odd and somewhat frightening that traditional conservation efforts still refine methods to extend media by factors as little as two or three times.
I include here museum curators, librarians and others whose efforts are devoted to preserving cultural memory and making it available to future generations, and who frequently are also responsible for archival materials. The shift from stone to clay tablets, from clay to papyrus, from cloth paper to wood pulp paper, from paper to photographic media and now to magnetic recordings has produced ever shorter format lifetimes.
Incredibly, though this record is constructed by the National Archives, and though its archival description staff uses the Federal Register as a primary source of agency history information when, forty years after the fact they try to describe records accessioned into the archives, NARA produces the document as an unstructured electronic text file and does not retain it as an index to future Federal records.
How adequate are our methods for shaping this memory? In addition to the obvious challenges of coping with the new physical formats of information in the electronic age, two more fundamental challenges confront us.
In the oral culture of non-literate societies, in the myths and fables refined by centuries of retelling, we are delighted to discover a source of fundamental truths, of the themes which make us essentially human.Informatics: The interdisciplinary study of information content, representation, technology and applications, and the methods and strategies by which information is used in organizations, networks, cultures and societies.
Social media are interactive computer-mediated technologies that facilitate the creation and sharing of information, ideas, career interests and other forms of expression via virtual communities and networks.
The variety of stand-alone and built-in social media services currently available introduces challenges of definition; however, there are .Download